Your Business Telecommunications Inspection Checklist

How effective is your workplace’s communications equipment? In this day and age, people expect businesses to connect immediately with their clients, and even the slightest outage can set productivity back. Whether your office holds five employees, fifty, or more, it’s important to maintain your telecommunications and Internet functionality at optimal levels. You may have hired an outside firm to set you up, or maybe you plan to staff a team for daily troubleshooting. Either way, you may wish to regularly check your equipment for preventative maintenance.

IT Checklist

What needs to be inspected to ensure quality communication? Here’s a short list to assist you in regular check-ups of your equipment.

Telephones

1) If you rely on a multi-line phone system for your office, make sure all the lines work. Seriously, there’s always the possibility somebody could work in his office and wonder why his line doesn’t light up. Especially if you bring new people into the fold, test lines and make sure clients can get through to anybody on staff.

2) Speaking of hiring newcomers, don’t forget to make changes to your automated directory to reflect new hires and remove people no longer working at the office. Make sure everybody has recorded an away message where applicable, and that emergency numbers are directed to the correct people.

3) If you are set up to have your business line forward to your mobile phone or email, test it regularly. You don’t want to miss an important call while you’re out of the office.

Computer

1) Update anti-virus software programs on all computers as needed. Sometimes it doesn’t take much for a rogue virus to cause problems for everybody.

2) Test connections and servers periodically to ensure the Internet works quickly for everybody. There’s nothing more irritating than slow page loads when you’re trying to get work done.

3) Test e-mail filters to make sure all spam messages are held at bay. Also check to see that messages you would typically whitelist aren’t being sent to your junk folders.

It is always a good idea to look at your business telecommunications from the point of view of a potential client. Take the time to test phone calls and e-mails into the system, and listen for any anomalies with the voice directory or voice mail. Listen, too, for interference over the phone line and send test e-mails to yourself and note how quickly they get to your inbox. Inspect your equipment with regularity and you are less likely to have problems, particularly with clients.

Business Telecoms of Today and the Past

The term business telecom encompasses the voice, data transfer and internet services. These services are achieved through transmission of data to distant places by means of electrical signals. Telecommunication uses a great variety of channels for signal transmission all over the world. At the far end, these signals are received through receivers and are interpreted to get the required information. These telecom networks are imperative for the social interactions and are cheap means of connecting to the world.

Today, by virtue of advanced technology and services, business-telecoms have succeeded in overcoming the inherent constraints in the business environment. They have become an intrinsic part of businesses. As compared to the past business-telecoms, the present day telecoms are more economical and swift means of data transmission. The top Business telecom companies in the UK include BT, Avaya, PSU, Topcomms, Vodat telecoms and many more.

In the past, the business-telecommunication comprised of the limited range fax and telephone services. These services are still sufficient for small businesses that do not require long distance communication. Later on, this was added up with the cellular phones. With a little more advancement, internet joined the business-telecommunication toolkit. Initially, internet used dial-up modems for establishing internet connection. When talking about the telecom of today, we find a great deal of technological convergence towards a single seamless form, which fulfils all the communication requirements.

The business-telecom of the day, being a compact assembly of digital devices, networks and latest technological innovations enable you to transfer the data at the fastest speed ever. It has evolved to include personal communication as well as immediate responses over various channels.

The latest technologies, in business-telecoms, include ISDN (integrated services digital network), VOIP (Voice over network protocol) and ADSL (Asynchronous Digital Subscriber Line) services. These technologies retain the magic of flourishing businesses and are used according to the individual needs of the businesses.

The VOIP is widely used in business-telecoms for large enterprises. This protocol utilises the computer to make long distance calls. It is used in place of the expensive standard telephone line. Several business telecom packages enable you to make free international calls through your personal computer. The different business telecom services can be attained on the existing standard phone lines called POTS. However, more features can be availed through the T1 lines with primary rate interface signalling.

The present day business telecoms offer many key benefits. The system is operated through the satellite, so you can setup your site-office anywhere in the world. The modern systems also facilitate video conferencing. Moreover, if you run a large business, you can also hire the home employees and benefit from their expertise anywhere and anytime.

Get An Advanced Phone System to Streamline Your Business Telecommunications

Managers, CEOs, and other corporate bosses depend on communication to make their operations successful and streamlined. As you cannot be in more than one place at the same time, a steady phone system is indispensable. A growing number of communication devices have taken the place of desktop telephone in many industries, but an office is incomplete without it. Businesses that depend on telecommunications, however, may need more than a single, ordinary line. Technologies have made it possible for the telephone to transform into a multi-functional device that does more in less time.

The Polycom IP 550 is an example of state-of-the-art desktop phones many enterprisers can depend on to address telecommunication requirements. It features a revolutionary high definition voice technology, which can make calls virtually as clear and rich as face to face conversation. Polycom’s HD Voice technology makes this possible through the incorporation of wideband audio for significantly better audio reproduction qualities.

This phone can also reduce background and other noise to make conversations sound better. The company’s Acoustic Clarity Technology can make voices sound clearer while practically eliminating surrounding noise and echo. The Polycom IP 550 is the best in its class for high-fidelity voice reproduction. The phone sells may also integrate with a number of advanced communication systems through its modern engineering.

The Polycom IP 550 desktop phone offers advanced features and capabilities, like shared call and bridged line appearance, presence, and a busy lamp field or BLF. It supports text messaging and can accommodate buddy lists. The phone also has an integrated XHTML micro browser, allowing you to benefit from Web-based applications and enhance productivity.

This sophisticated desktop telephone can support up to four lines, maximizing functionality and productivity without adding desk clutter. It has high-resolution graphical greyscale LCD interface with backlighting and customization options. This phone system can fill the communication needs of many demanding professionals and business leaders.

Look for service providers offering this model. Find out how it can enhance communication for your business and make operations faster and more streamlined. The IP 550 features smart engineering making it easy to install, configure, and upgrade. You can start enjoying your system in no time. With built-in IEEE 802.3af PoE circuitry, plus a dual-port Ethernet switch, technicians can make deployment and cabling quicker and less expensive.

This Polycom desktop phone has other features like remote provisioning and upgrades from different servers like HTTPS3, HTTP3, FTP, or TFTP. It supports call server redundancy and boot4 to increase reliability and prevent call interruptions.

Find a firm that offers installation of this sophisticated communication device for managers and professionals. Discuss your communication requirements and how the Polycom IP 550can help speed up operations and increase your business’s productivity. In today’s business circles, reliable and speedy telecom systems may spell the difference between success and failure. Do not settle for outdated setups; getting a proper upgrade can provide more benefits, savings, and increased revenues in the long term.